Hirer Information
Booking Procedure
To ensure that enquiries are dealt with smoothly and effectively, the following steps have been identified:
- After a hirer's familiarisation with the project, a provisional booking may be made, where we will note your details, check your desired dates are still available, agree a price and discuss your staffing requirements.
- To go ahead to a secured booking, you will need to ask us to send you a deposit-invoice and a Hirer Agreement, both of which need to be acted on by you. Your preferred dates are still not rigid, though, and may be altered at your request as long as no conflicts with other parties arise. You will also be put in contact with our education worker, who will advise on appropriate teaching resources, and will arrange inset and on-site staffing.
- Once the deposit and signed Hirer Agreement are received by us, we will need details of the venue address, and drop-off/pickup times, usually a few weeks before delivery. It is possible that we may allow you to keep the exhibition extra time at no extra charge.
- A week or so before delivery, we will distribute full contact and trailer-movement details, so that last-minute changes can be effected without Global Link's input.
- After the exhibition's visit, we will send you a final invoice, and some form of evaluation.
Installation & Removal
A haulier appointed by Global Link will deliver the trailer, normally without our supervision. It may be necessary for you to be on site to facilitate correct siting. Similar arrangements may need to be made for removal. You may or may not be asked by us to receive a set of 'haulage' keys from the driver to complement the 'teaching' set we will send you.
Space Requirements
The trailer is 5.7m wide (including the ramps), 8.7m long and approx 4m high. PLEASE allow for this, plus an allowance for turning, in ascertaining the access and working position of the exhibition. We will need access to 230V mains electricity (NO generators) within 20m of the trailer.
Insurance (Public Liability)
Whilst a member of Global Link staff is in attendance, Global Link's public liability insurance is active. At other times, the hirer will need to ensure that they are covered through their organisation in this regard.
Insurance (Theft)
Global Link's insurance and security arrangements require that if the trailer is stolen, the police must be informed within 24 hours of this coming to the hirer's attention.
Participant Numbers
Inside an hour-long session, a class of thirty students can be introduced to the exhibition, be made familiar with some of the terminology and problems of climate change. Three students are sent through the exhibition while the other students are involved with other climate change activities involving issues with food, waste, energy industry and transport.
Supervision Staffing
The exhibition always needs to be staffed. Often this will be by our education worker, but on occasions where they are running accompanying workshops, the hirer will need to provide extra staffing.
Supporting Resources
You can download the folling documents in support of the exhibition:
| Resource | Download |
| Information Manual (including set up and take down instructions). |  |
| Risk Assessment | |
Trucking with Climate Change is funded by the (DEFRA) Climate Challenge Fund
